New Features:

  • Depot Integration – TMS now supports multiple depot operations.
    • Jobs, Loads, Holiday Planner and other TMS screens now support more than one depot. If you would like additional depots added to your TMS please contact TrackTrans - support@tracktrans.com
    • The new ‘User’ and ‘Change current depot’ admin options allow you to change your current depot.
    • Depot number now appears at the start of load numbers (if running multiple depots).
    • Grouping Jobs
  • When exporting jobs to a subcontractor or driver you may now group together jobs which are to be collected or delivered at the same time.
    • Receiving - TMS – Jobs of the same group which are received by TMS will have the same value in the ‘group’ field on Unallocated Jobs. When planning if you select one job from a group the others will also automatically be selected.
    • Receiving – Drivers – If jobs are grouped and exported to drivers these jobs will appear as grouped on the driver’s handset. When they press ‘arrived’ on the first job all of the jobs in that group will be set to arrived.
  • Template Jobs
    • You may now store reusable templates which can be used for creating daily collection jobs. Create a template with the customer, address and instructions you wish to use and then create a new job each day from the template with just a couple of clicks. A collection date of today is defaultly added to the job.
  • Menu Access – The new ‘Menu Access’ screen allows you to fine tune which user groups are allowed to see which screens.
  • Holiday Planner – there have been a number of improvements to the holiday planner
    • Weekends now appear and are displayed in light green. Bank holidays appear in a darker green
    • On the ‘Personnel’ screen set your employees working week (currently either ‘monday – friday excluding bankholidays’ or ‘other’). When adding holiday if an employee is set to a monday – friday working week holiday will not be added for them over weekends.
    • Editing – by clicking on a day’s holiday, sick etc on the chart you may edit the comments, the type of activity or delete the entry altogether
    • You now have the option to enter activities as full day, half day or quarter day
    • Default activity colours changed and grouped (these may be personalised on request)
    • A full history of additions, edits and deletions is now recorded for all holiday related changes.
    • Today’s date is now represented by a grey line at the start of the day.
    • Number of holiday days remaining is now shown on the main holiday screen next to the drivers name (holiday entitlement is set on the Personnel screen).
    • End of year rollover / allowances process implemented.
    • Various other improvements to usability and performance.
  • MOT / Servicing / Road Tax – TMS now allows you to record details and set warnings for your MOT, Servicing and Road Tax.
    • Record Road tax amount, renewal period and expiry date
    • Record MOT / Service due and booked dates.
    • Record and confirm completed MOT’s and Services
    • White / yellow / red warning lines now appear on the home and asset management screens warning of upcoming services, MOT’s and Road Tax renewal.
    • VOR (asset management) allows you to mark assets as ‘Vehicle off road’ in cases where they are being serviced, MOT’d or otherwise unavailable. Asset’s set to VOR are not plannable for the selected dates in the load screen.
  • Tradeshift Integration for TMS and QuickBooks – Running an invoice in TMS can now automatically send that Invoice from your Tradeshift account to that of your customers. Note this requires you to be using TMS with QuickBooks.
  • Tab Names – rather than just saying ‘TrackTrans TMS’ in the browser tab, the name now reflects the screen you are currently on e.g. TMS – New Load.
  • Add jobs direct to load – If you know the job number you wish to add to a load you may now go to the load, enter the job number in the bottom box and hit enter to add the job. This saves having to go into the add job pop up.
  • Load screen facelift - The load screen has been rearranged to improve functionality and appearance.
  • Cancelled Jobs screen – cancelled jobs which have already been invoiced now appear greyed out on the cancelled jobs screen.
  • Cancelling jobs for KN Invoice by file no customers – now when cancelling jobs for customers using ‘TradeShift file number’ invoicing the cancelled job may be set to ‘exclude’ and ‘ready’ without adding a file number. Please note if you actually wish to charge the job (i.e. not exclude it) it will need a valid file reference.
  • Recording Mileage – The mileage fields in Asset Management now allow you to record current mileage against vehicles. Once the initial value is added the current mileage is automatically updated when driver’s finish their loads on handheld devices (return to yard).
  • Asset history added to the Asset Management screen. Every change / update to an asset is now stored and viewable
  • Depreciation – TMS can now work out fixed and reducing depreciations for your assets. Contact TrackTrans for more details.
  • Asset Parameter Links – The asset parameter link screen has been rewritten to make it more user friendly and intuitive.
  • Via Depot jobs loading list – You may now view the collection side of a delivered Via Depot job on the loading list.
  • The collection line of OnWheels jobs now turn pink in the load screen when they have been collected.
  • If jobs are electronically cancelled for an Invoice by P.O customer a P.O of Canc mm/yyyy is now automatically inserted into the job.
  • Export multiple loads – multiple unexported loads may now be exported at once through the ‘Load Search’ screen. Run a search which includes the loads you wish to export, tick the export tickbox and then click the export button.
  • Adding a ‘method of contact’ to a customer of ‘Tradeshift Inv by FileNo’ will stop the job from being readied until you receive / enter a valid KN file no as the master ref. If invoicing through TradeShift all jobs on the invoice require valid KN File references in order for the invoice to be accepted
  • Improvements to queries have allowed speed improvements for loading job lists and finding loads.
  • Couple of fields added and others re-arranged in Asset Management.
  • Added description to LY / RY movements.
  • Improved Invoice Preview when splitting jobs across multiple pages.
  • Added sorting to depot list boxes.
  • Changed VAT calculation method to match QuickBooks and TradeShift.
  • Added collection and delivery town to custom reports.
  • Added check on load screen for instances where another user has edited the job

 

Bug Fixes

  • Fixed an issue with POD screen not properly handling apostrophes.
  • Fixed issue with Pricing Details which involved users being stuck in loading circle.
  • Fixed bug with wrong movement name being added to jobs planned on subcontractors.
  • Fixed issue with displaying warehouse jobs in search results on job search screen.
  • Fixed issue with diary where jobs would occasionally appear on wrong days.
  • Fixed bug with KN file reference length (was previously set to 14 or 16 should have been 12 or 14).
  • Fixed issue with searching on contact screen.
  • Fixed bug with extra men warning message on Load screen.
  • Fixed issue when linking to query jobs.
  • Fixed bugs with reporting and holiday counts on Holiday Planner screen
  • Fixed bug with creating Assets
  • Fixed bug with grand total on Invoice preview screen showing 12 decimal places
  • Fixed an issue which allowed users to change CC’d ViaDepot jobs into deliveries
  • Charging reports updated to exclude non-billable customers
  • Fixed bug with listboxes doubling contents
  • Fixed bug related to validation checking when creating new jobs after refusal
  • Fixed issue with unit display after adding new unit on Enquiry
  • Fixed bug with changing contact types
  • Fixed issue in customer selection box